5-17-2011

BOARD MEETING MINUTES

Present

Board Members

Deanna Jackman-Steggall             Steve
Robe                         Gerald Ptacek                    Gordy Smith

Bart Mason                                         Randy Havlik                      Deb Rassler

Absent:

Cindy Ek                                               Doris
Olson

Welcome New Board Members Present

Tom Whiting                                      Heather  Sexton

Non Board Members Present

Deb Ptacek                                         Matt
Tyc

Minutes of Last
Meeting

Minutes from the April 19^th 2011 Board meeting were accepted

June Newsletter Deadline:  May 16th 2011

Newsletter articles should be sent in an e-mail if possible to Deanna Jackman-Steggall.  Any article NOT received by this date will
not be in the newsletter!

Deanna’s
Expectations

Keep it Positive

Treasurer’s Report

Treasure report from 4/1/2011 through 4/30/2011 was received by Steve
and accepted unanimously. The beginning balance as of 4/1/2011 was $8,662.83.
The total expenses were $1,630.49. The total income was $704.28, with the ending
balance of $7,736.62.

Steve handed out a report from 6/1/2010 to 4/30/2011 and also redid the last year’s
reports from the 1^st of the Month to the 1^st of the next
Month so they all end and start with the same amount.  Steve also gave a report of the Charity
Activity from 6/2010 until 5/2011.

The Iowa City Animal Shelter and the Free Community Health Center have not had
a representative available to come to our meetings yet to receive their
check.  All the Board agreed that they
need the checks sent to them. Steve will mail the checks out Friday to both
places so they can be paid.

Deanna gave receipts to Steve from the Club Birthday Party in the amount of
$274.69. All the Board approved the fee’s and for her reimbursement.

Membership Report

The club currently has the same amount of members as the previous month,
167.

Deb requested more flyers that he has made up about our Island Fever Phlocking
to place on the band merchandise table at upcoming events.

Club Events

Gordy followed up with the Freedom Festival to see if our club can do anything
to help them out.  We will consider
earlier next year due to the times left and slots open. The Freedom Festival
will donate $250.00 to the charity of our choice after volunteering.

We had no volunteers sign up to help The Irish District on June 11^th.

Bart agreed to wear JB for the Tanager Place on June 4^th between
3:30 and 8:00 at the Rockwell Parking lot.

Deanna has our club signed up to pour beer at the 1^st shift for Uptown
Friday Nights on July 29^th, the same night as the CIB is playing.  Decided the equal amount of tickets to trade
for their fee would be 16 to 20. All agreed.

Spring Highway pick-up was completed and went well on May 15^th.

The Club Birthday Party went well.

The Houby Day Parade had 8 club members participate and received a 2^nd
PLACE TROPHY as a walking unit.

Steve will chair the 4^th of July Parade in Coralville.

Discussed with Tom and Heather the Newsletter Articles and went over their
dates with them to make sure that was fine with them.

Deanna has the May Baskets in process.

Deanna asked about Relay for Life. We discussed that the club has no volunteers
since they moved it away from Coe College so all agreed that we would not
participate this year.

Alzheimer’s Memory Walk:

Randy will have a signup sheet for the next club meeting.

ISLAND FEVER PHLOCKING OCTOBER 1^ST

Next Core Meeting is at Tammy Maneely’s residence on the 25^th of
May.

Bart has the club down for the option of 1^st Right of Refusal
for 2012 for the same venue.

Discussed places for next year’s Board Meetings.

May 31^st Deanna

June 14^th To be announced

July 12^th Steve

Aug 16^th Gordy

Sept 13^th Deb

Oct 18^th Bart

Nov 15^th Tom

Dec-NO BOARD MEETING: Deanna

Jan 17^th Randy

Feb 14^th To be announced (Valentine’s Day)?

March 13^th Gerald

April 17^th Deb

May 15^th Bart

The club had 6 members volunteer for the 7^th Annual Benz Fest. The
club received a nice thank you from the Benz Beer Fest that benefits the
American Heart Association.

Alpine Club Tickets

The check was mailed

Chili Challenge

All the Board discussed and approved that we will stay with the same
charity for 2012 that we had for 2011. This will be The Free Medical Clinic.

Family Picnics

1st will be held June 1^st at Jones Park

2nd is on July 6^th at Cherry Hill Park

3^rd is on August 3^rd at Noel ridge Park

4^th picnic is on September 7^th at Thomas Park

Gerald will pick up the meat for the picnics

50/50 raffle

 4^th Quarter (March,
April, and May) is to benefit Johnson County Humane Society. $150.00 was
raised.

Next Monthly
Meeting

June 16^th 2010 at The Fieldhouse Downtown is our Homeport.

The remaining monthly meetings are reserved for the Downtown Fieldhouse for the
rest of the year except for December (the club xmas party).

Next Board Meeting

The next Board meeting will be held at Deanna’s residence on May 31^th
2011. Deanna proposed that the Board meet again May 31^st for the
annual minutes and then again on June 14^th to organize the next year
agendas.  All approved.

Respectfully Submitted: 5-30-11

Deb Rassler

Secretary

IIPHC

5-31-2011

 ANNUAL BOARD MEETING
MINUTES

Present

Board Members

Deanna Jackman-Steggall, President       Gerald
Ptacek, Vice President

Deb Rassler, Secretary                                   Steve
Robe, Treasurer

Bart Mason, Membership Director           Randy
Havlik, Social Director

Gordy Smith, Member at Large

Absent:

Cindy Ek                                               Doris
Olson

General Membership Present

Tom Whiting                                      Deb
Ptacek

Call to Order

Deanna, President of the Isle of Iowa Parrot Head Club
called the meeting to order at 6:55pm. Motion seconded by Gordy Smith and Steve
Robe.  Minutes taken by Deb Rassler.

Treasurer’s Report

Steve presented the Treasure report.
The Club account has a balance of $2,976.42, effective May 25^th,
2010. Within the Treasurer’s report, Steve provided a list of the Itemized
Categories from May 25^st, 2010 through May 31^th 2011. The
Club account has an ending balance of $1672.62. The Community Partnership Fund
has a balance of $308.12. The Annual Treasurer’s report was presented and
approved by the board members. This report is filed in the Secretary’s records
for future reference and sent to our club attorney.

Format Regarding Club
Business

Deanna Jackman-Steggall, President, asked the Isle of Iowa board
members if they felt a need to change any policies. It was unanimously agreed
not to make any changes at this time.

Election of Officers

Nominations for board positions were taken through February
15^th. The By-Laws were followed and since there were no positions
being contested ballots were not sent out. The officer’s that were elected by
the club members will have their term effective, starting on June 1, 2011, for
the length of a 1 year time period, ending May 31^st 2012.

President – Deanna
Jackman-Steggall

Vice President – Gerald
Ptacek

Secretary – Deb Rassler

Treasurer – Steve Robe

Membership Director – Bart
Mason

Social Director – Randy
Havlik

Member At Large – Heather
Sexton

Member At Large – Tom
Whiting

Member At Large – Gordy
Smith

Additional Club
Buisiness

Deanna, President, asked board
members if there was additional club business that needed to be addressed,
regarding the Isle of Iowa Parrot Head Club. It was noted that the 990 IRS form
was taken care of by Steve Robe.  This
report will be given to Jeff Clark our club attorney.

Motion to Adjourn

Gordy Smith, Member at Large, motioned to adjourn the meeting and seconded by
Deb Rassler, Secretary, at 7:32pm.

This concludes the minutes of the Annual meeting, held May 31, 2011 for the
Isle of Iowa Parrot Head Club.

Deb Rassler

Secretary, Isle of Iowa Parrot Head Club

Submitted 6-9-11